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We create several reports which we share with many fellows and colleagues. But not all the documents are professional; it is important to enable Microsoft Office password protection for your Word documents, as they might contain some valuable and private data that you would not like to make public. Protect the document before it’s too late.
There could be several reasons behind it, for instance, you have worked very hard on a document to show some statistics or ideas in your presentation, and you might not want to share those with anyone before the meeting. In that case, keeping a password-protected Word doc is a better idea.
Any documents can be easily accessed from your machine if you are not protecting them properly. Let us see how to get this done and add a password to the Word document.
We don’t have to use any third-party application for doing so, as Microsoft Word has an inbuilt feature to password-protect a Word document to keep it safe and secure.
Here we are using Microsoft Word 2007, but the process would be the same for all the versions.
1. Open your Word document on which you want to assign a password or create a new one to check out how it works.
2. Enter Some data into it and save it on your local drive to get it worked.
3. Now, click on the Microsoft Office Button from the left corner of the Word document as shown in the image below.
4. Hover the mouse cursor towards the “prepare” option, select “Encrypt Document”, and click on it.
5. After performing the above action, it will pop up a window asking for the password you want to assign to that particular document to make it encrypted. Click on “OK.”
6. Now it will ask you to confirm your password, so enter the same password once again and click on “OK.”
Note: You have to make sure that you remember to enter the password, as it cannot be recovered later.
7. Once the password got assigned close the document and reopen it to test.
8. Now, once you reopen the document, it will prompt for a password, provide it, and unlock a Word document.
Not only you, but anyone who has that Word Document needs to provide the password to access it. This way we can keep all our Microsoft Word documents Encrypted and safe.
In case, you decide to remove the word password from it for future use, instead, unlock the password every time to access the document. You would need to follow the same steps to do so.
Click on the Microsoft Windows Button – Prepare – Encrypt Document. You will be able to see the asterisks (password) entered earlier, delete them, and click on “OK.“
Finally, save the Word document, and when you re-open the document next time, it won’t be asking for any password.
