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Are you looking for an easier way to you could password-protect Google sheets? Quite Obvious.
We all like to protect the data in the easiest way we can. No wonder, there is plenty of data that we store online, as we want to access the information on the go.
We all do that, instead of writing the information on a piece of paper and carrying it with us, those are ancient days.
And that is completely fine, as it is online and the account is password protected, so no one else would be able to access it.
Do you think so?
But the important thing on which we need to shed some light over here Gmail, Google Sheets, etc. We have all the important information, and it can be accessed if the Gmail Account is compromised or hacked.
In this scenario, Google Docs Security is one of the priorities. Isn’t it? If yes, let us dive in and see how to protect Google Sheets in simple steps.
Assigning a password to the file, or even encrypting that data, will solve the problem and make Google Docs more secure, does it sound cool..!! Let’s get in and see how to encrypt a Google sheet.
Encryption is something that we should always do with sensitive data. So that even if the untrusted person accesses your devices, they will not be able to read the data without a password.
After encryption, it won’t be readable at all. Excited…then let us get into the process of encrypting the Google Sheet.
Here is a quick video to help with your password-protected Google Sheets.
By default, we do not have such an option to encrypt the data, but thanks to Skipser, who has made it possible. Let us see how.
1. Open this ProtectedSheet, and make a copy of it. File – Make a copy.
2. Now select Tools – Script Editor. This will bring up a script in a new window or tab.
Note: By default, you won’t be able to see any encryption option in Google Spreadsheets. The menu will look like the image below. This adds a code in the script editor and allows one more menu to get added, to encrypt Google spreadsheets and make password-protected files. While making a copy of the Google Protected Sheet, you are going to be the owner of it.
3. Now, select File – Manage Versions and click on Save a new version. You can leave all fields blank. A new popup will appear, click the OK button.
4. Now select Publish – Deploy as a web app and click on the Deploy button.
5. Back to Google Spreadsheet, now you will notice a new menu, Protect File
6. Go to the Protect file menu – Click on Initialize (Provide the authorization to run the script)
7. As done, now input your data in the sheet that you want to protect.
8. Click on Protect File – Encrypt File, and then click on Continue to authorize it.
9. Click on Allow and grant the permission and script to access your Gmail account.
A small pop-up will be asking for the password that you want to assign for that spreadsheet to encrypt it. Assign a strong password and make sure you remember it.
Once done you will be able to see your data encrypted like the below image which won’t be readable at all. So now your data is entirely encrypted.
As you have now protected your data with a password, if you want to see the data again, you need to decrypt it, as explained below.
1. If you want to see the data again, then go back to the Protect File menu and click on Decrypt File and enter the same password that you have entered while encrypting the Google Spreadsheet.
Once entered the password you will be able to see your protected data back again as shown in the below image.
Yay ..wasn’t that simple…!!!
How cool is that we have a password to your account as well as the password for some critical spreadsheets? In this way, we can be sure that our data is 100% protected on all devices.
Here is the video version of it.
Does the question arise?
Of course, it’s safe, but why not add some extra protection, like putting a password on a file or encrypting a Google spreadsheet, don’t you think so?
Because there is always a loophole, just assume, Google Docs, where we store such data, and that account is signed in on your mobile or any other device.
Unfortunately, if it got lost or got into the hands of some untrusted person who might be accessing the information from it,
So, in this case, our data is safe?.. of course not…! Data protection is always a priority for anyone..!
Data protection is always a priority for anyone..!
If that helped, please consider sharing it or leave a comment below if you are facing any difficulties.
